Check Acceptance

About the check

• The check must be pre-printed with the name and address of the firm.
  • Verify that the name, address and telephone numbers are current.
  • Verify that the name/address appearing on the check is the same name/address that appears on the order.
  • If the name on the check is no the same as on the order, write the name on the order on the face of the check.
• Do not accept temporary or counter checks (check without a pre-printed name and address).
• Do not accept two party checks (checks made payable to our client that he intends to sign over to your company).
  

Completeness

• Date
  • Confirm that today's date appears on the check.
  • Post-dated checks are not acceptable for COD or CIA payments.
• Amount
  • Confirm that the check is written for the full amount of the order.
  • Confirm that the amount written out in words is the same as the numeric amount shown.
• Confirm the check is signed.
  

Customer Verification

• If the customer is a new client, request identification.
• If the customer is an existing client whose account has recently been put on hold, please contact the credit department.

Check Verification

• Prior to releasing time slots, the check must be verified with the bank on which it is drawn.
• If the check appears to be drawn on a credit card account, you may contact the credit department for assistance in verifying sufficient funds.
  

Source: Carol Krumm, Credit Manager